event vendors for special events

Event Vendors – The Secret to Finding the Best

Hiring event vendors, especially musicians, for a wedding or special event can feel kind of overwhelming, especially if you’ve never done it before. Whether you’re planning a celebration of life, a wedding, a corporate event or a birthday party, the quality of music can totally set the tone of the event.

Wedding directory and event directory sites have become a popular way that planners find and hire vendors. Some of the most popular sites are Bark, Zola, GigSalad, The Bash, The Knot, WeddingWire and more. These directories offer lots of options, but like everything, they have their pros and cons. Read on to see the advantages and disadvantages of using directory sites to hire musicians.

Guests at a special event thanks for event vendors

Pros of finding event vendors on a directory site

  1. Wide selection of musicians in one place Major directory sites display a huge variety of musicians. Event directory sites will show soloists, duos, trio, quartets and full bands of various sizes and instrumentations. Right there on the directory sites, you will be able to find musicians who play all kinds of genres including classical, folk, country, jazz, pop and everything in between. Because of the wide range of musicians displayed, you’re sure to find something that will be what you’re looking for.
  2. Convenience Event directory sites offer simple ways to search for musicians based on location as well as the style and budget you have in mind for your wedding or other special event. Obviously, this is a huge advance compared to just googling musicians.
  3. Verified Reviews Directory sites claim that an advantage of using them is the availability of reviews from previous clients. Review are always fun to read to get a sense of the musicians’ professionalism reliability, quality, etc. (But of course, these days, with Google you can always Google a performer or group and see what their Google reviews say!)
  4. Streamlined Booking Process Directory sites often encourage planners to take care of the whole booking process right there on the site. This can include all communications with vendors, contracts and payments. Doing everything within the site where you initially make contact with a musician can simplify the process.
  5. Easy-to-Compare Profiles Since musicians on these platforms all have to complete the same information to be listed on the site, this makes it easy for event planners to easily compare the basics of each option all in one place. Many also include audio or video demos, giving you a better sense of what to expect.
Caterers hired as event vendors

Cons of finding vendors on a directory site

  1. Higher Costs Directory sites do offer convenience for event planners, but this often comes at a cost. Musicians often charge higher rates on event directory sites to cover the fees they have to pay to be listed on the site. Some directory sites charge service fees to event planners as well, so do be careful about booking fees from the site that might not be so obvious until you’ve booked the musicians.
  2. Quality It’s easy enough to get good reviews, even if they’re verified, but the quality of event vendors can still be inconsistent on directory sites, some of which are free for musicians to post on. Experience, dedicated musicians who have invested time and money into their business and have their own websites are often a better bet than people who just throw up a free profile posting on a directory site just to see if they can get a gig.
  3. Less Personal Contact If you’re keeping all of your communication and interactions through a directory site, it may be less convenient to correspond on details leading up to your event and on your event day. You certainly wouldn’t want a lack of communication with your event vendors to limit your ability to communicate your preferences and final details.
  4. Directory Site’s Reliability As with any website, directory sites can go down for maintenance or from technical issues. With all the moving parts planning an event, the last thing you need is technical issues or poor customer service to interfere with the booking process or communication once you’ve booked your musicians.
  5. Overwhelming While it’s great to have a lot of options for musicians offered on a directory site, it can quickly become overwhelming. Even if you go to the sight knowing what you think you want, seeing all the different choices may change your mind. If you need to make your decision quickly, this can actually make it harder to select musicians.
Guitarist hired as event vendor


Hiring event vendors you discover on a directory site is convenient and offers a variety of choices all in one place. But, that convenience can come at a cost. Literally costs can be higher because of musicians’ rates and extra fees tacked on by the site. You may also run into folks who are not as established and experienced. Additionally, direct interaction can be limited by using the platform. When looking for live music for your event, we definitely recommend you consider the pros and cons of using directory event sites. Once you understand the pros and cons, you’ll be able to decide for yourself what’s best for you and your event’s needs to ensure you have the best event possible. Contact us today!


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